Digital timesheets, approved on time.
At month end the same timesheets are always missing. With the digital timesheet in alluvo, your employees record their times in the app or upload the signed sheet as a photo. The client approves, with a deadline and reminder, and the hours flow into the working time account.
Time tracking
- Module
- People & Time
- Optional
- 1 feature
- Included in
- alluvo, with all modules
At a glance
Hours that are already checked when you need them.
- Recorded times flow into the working time account, not into a second spreadsheet.
- Client approval has deadlines, reminders and an escalation level.
- Your rules are set once, and then apply to every assignment.
From everyday work
Three scenes from month end. As punctual as every month.
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Mit alluvo 01
The times come from the app.
Your employees record their times in the employee app or upload the signed timesheet as a photo or PDF. At month end, what used to arrive by post is already in the system.
A thing of the past
The timesheets arrive at month end. Most of them, anyway.
On the first, twelve sheets are still missing. Scheduling phones around, some arrive by post, one as a photo taken on a dashboard.
The consequenceAs long as the hours are missing, no invoice goes out. Every week of delay pushes your incoming payment back by a week.
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Mit alluvo 02
Approval has a deadline.
You set deadlines for client approval. alluvo sends reminders, and if nobody reacts, the escalation level you configured kicks in.
A thing of the past
The client approves the hours. As soon as they get round to it.
The hours have been with the client for approval for ten days. The ward manager is on holiday, and the deputy knows nothing about it.
The consequenceThe invoice waits, or it goes out without approval and comes back with objections. Then you correct afterwards and issue a credit note.
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Mit alluvo 03
The working time account calculates along.
Recorded times flow straight into the working time account in alluvo, by the rules you set once. Your employee sees their balance in the app, and the office sees the same one.
A thing of the past
The working time account is an Excel sheet. Kept by one person.
Plus hours, minus hours, carry-over from the previous month: it is all in a spreadsheet one colleague keeps. She is on holiday for three weeks.
The consequenceAn employee quits, and nobody knows how many plus hours are to be paid out. In the end you pay what he says, or you settle it in court.
Features
What you can switch on.
These features appear exactly like this in the alluvo app directory. You switch them on when you need them; they are included in the price per employee on assignment.
Can be switched on individually
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Hours Approval
Deadlines, reminders and escalation for client approval of recorded hours.
AI in the app
Say it to alluvo.
With the alluvo operator, Claude or ChatGPT does the work in this app at your word, with your permissions and in your data. Somebody types these sentences exactly as they are written here.
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„Which timesheets are waiting for approval?“
Timesheet approvals · Review, approve, withdraw and correct submitted hours, including partial approval when only one day is disputed.
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„Give me the dispatch overview for this week.“
Coordinate staffing operations · Utilisation, assignments ending, open demands, gaps in the shift plan and the backlog of hours, in one overview.
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„Ask them what happened that day.“
Message an employee · A message to an employee, through the employee app or by email, in the form of address stored for them. The reply comes back as a case.
In the same module
People & Time. The same data.
The personnel file and everything that hangs on it every day: time, absences, expenses, and the app in which your employees take care of it themselves. More about the module
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Employee app
One app. The whole employment relationship.
- Today view, assignments, shift plan, working time account, vacation account and an estimate for the next pay.
- Sick note, vacation request, timesheet, expenses, academy, knowledge base, all from the same app.
- Runs in the browser, installable without an app store, and also when there is no network on assignment.
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Absences
Sick reports without a call. Leave without a slip of paper.
- Requesting leave and reporting sick works from the app, not by phone.
- When a medical certificate is due is a rule, not something in dispatch's head.
- Request deadlines apply equally to everyone because they are in the system.
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Reimbursements
Expenses that no longer need the trip to the office.
- Employees submit themselves; you define which types there are.
- Mileage allowance (tax-free rates under § 9 EStG in Germany): set once, calculated everywhere.
- Commuting-distance allowance per shift, if you pay it.
Calculate for free
The matching calculators.
Price
One price. All modules.
Time tracking is included, together with all the other modules. You pay per employee on assignment, no matter how many modules you use.
€691
per employee on assignment and month
€55 with annual payment
Free Employees on the bench, candidates and users
Calculate the price for your businessQuestions
Questions about the digital timesheet.
How do my employees record their times?
In the employee app. Whoever has the client sign on paper uploads the timesheet as a photo or PDF.
Does alluvo read handwritten timesheets?
Yes. alluvo reads scanned timesheets, calculates the surcharges according to the collective agreement (for agencies operating under German law today: the GVP agreement; other countries are planned) and presents the times to the employee in the app for confirmation.
How does the client approve the hours?
In the client portal, once you enable hours approval for them. You set deadlines, reminders and escalation for this approval in time tracking.
What happens to approved hours?
They flow into the working time account and, with the hourly rate from the framework contract, into the billing run in invoicing.
Seeing is easier than reading.
Start for free, or book 20 minutes: we show you Time tracking on real workflows.