Invoicing from the approved hour.
Invoicing in staffing starts with the hours your client has approved and the rate from your framework contract. In alluvo a billing run writes the invoices of the period from them, you check and approve. Payments, credit notes and reminders sit in the same place afterwards.
Invoicing
- Invoices
- from approved hours
- E-invoice
- single or in a batch
- Dunning
- levels and late-payment interest
- Apps
- 2
- Funktionen
- 6
- Included in
- alluvo, with all modules
From everyday work
Three scenes from invoicing. At month end you know all three.
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Mit alluvo 01
The billing run writes the invoices.
A billing run creates the invoices of a period from the approved hours and the rate from the framework contract. You check, approve, and a correction runs as a credit note on the same record.
A thing of the past
The invoice is retyped from the timesheet. Hopefully with the right rate.
At month end the timesheets lie in the inbox as photos and PDFs. Someone types the hours into the invoice and looks for the hourly rate in the contract, for every client separately.
The consequenceThe client disputes a line, the invoice is cancelled and rewritten. By the time the money arrives, a 30-day payment term has turned into six weeks.
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Mit alluvo 02
The e-invoice goes out of invoicing.
alluvo exports e-invoices singly or in a batch, from the same invoices the billing run wrote. For your accountant the accounting batch goes out in DATEV format (the German accounting standard); exports for other accounting systems are planned.
A thing of the past
The invoice goes out as a PDF. For now.
Invoices are created in Word or in the accounting program, go as a PDF by email to the client and then sit in a folder. For business customers that will only suffice for a transition period.
The consequenceIn a growing number of countries e-invoicing is becoming mandatory for business customers. In Germany, from 2027 a staffing agency with more than €800,000 prior-year revenue must issue e-invoices to business customers, from 2028 every one. A PDF then no longer counts as a proper invoice, and your client risks the input tax deduction.1
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Mit alluvo 03
Open items speak up on their own.
Dunning levels are a stored procedure in alluvo, new cases start in it. alluvo calculates late-payment interest at the rate you set once, and what may run automatically you decide per switch.
A thing of the past
The reminder is written by whoever has time. So nobody.
Who has paid shows on the bank statement. Who has not paid only stands out when someone reconciles the open items by hand, and at month end there is never time for that.
The consequenceOpen items sit for weeks while wages have to go out on time. Nobody claims the late-payment interest and the flat fee you are entitled to against business customers.2
Apps in the module
2 Apps.
One record.
Book the module and you get every app in it. They all work on the same client, the same employee and the same assignment, so nobody has to transfer anything between them.
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Invoicing
The billing run writes the invoices. You approve them.
- A billing run creates the invoices for a period, from approved hours, not from a second list.
- Invoices, payments and credit notes sit side by side as records, not as PDFs in a folder.
- E-invoices go out individually or in a batch.
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Dunning
Open items speak up by themselves.
- Dunning levels are a stored procedure, and new cases start in it.
- Default interest above the statutory rate: set once, always calculated.
- You decide per switch what may run automatically and what may not.
What you get
What is in the module.
Every line appears like this in the price catalog of alluvo, and each one is included in the price per employee on assignment. What that costs is further down in the Price section.
Invoices
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Invoicing with billing runs
Billing runs, invoices, payments and credit notes.
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Invoicing incl. e-invoice export
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Record payments
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Credit notes
Dunning
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Dunning
Configure dunning procedures, automation and default interest.
More capabilities
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Customer invoices (preview)
All invoicing to clients: billing runs, invoices, payments, credit notes, bank import, dunning and DATEV invoice export (German format). Preview, enabled by alluvo.
AI in the module
Say it to alluvo.
With the alluvo operator, Claude or ChatGPT does the work in this module at your word, with your permissions and in your data. Somebody types these sentences exactly as they are written here.
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„Show me the open items.“
Invoices and open items · Issue, send, cancel and export invoices as e-invoices; record payments, discounts, credit notes and refunds; run reminders.
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„Create the assignment contract for the clinic.“
Manage the contract lifecycle · Create framework and assignment contracts and move them through their stages, send the assignment notice under section 11 of the German Temporary Employment Act (contracts for your country are planned), set billing periods and invoice accounts.
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„Which timesheets are waiting for approval?“
Timesheet approvals · Review, approve, withdraw and correct submitted hours, including partial approval when only one day is disputed.
How it fits together
One module. The same data as all the others.
Invoicing is not a separate program next to the others. It works on the same data model, and you notice it at the handovers.
- Staffing & Contracts Hourly rate, billing period and invoice account sit on the contract the billing run calculates from.
- People & Time The hours your employee records and your client approves are the hours on the invoice.
- Sales The client on the invoice is the same record your sales team maintains in the CRM.
Calculate for free
The matching calculators.
Price
One price. All modules.
Invoicing is included, together with all the other modules. You pay per employee on assignment, no matter how many modules you use.
€693
per employee on assignment and month
€55 with annual payment
Free Employees on the bench, candidates and users
Calculate the price for your businessQuestions
Questions about invoicing in staffing.
How is an invoice created in alluvo?
From a billing run. It takes the approved hours of a period and the hourly rate from the framework contract and writes the invoices from them. You check them and approve them.
Can alluvo create e-invoices?
Yes. E-invoices go out singly or in a batch. Invoices can also be cancelled, and a correction runs as a credit note.
How does dunning work?
You store a dunning procedure with its levels, and new open items start in it. alluvo calculates late-payment interest at the rate you set, and which steps run automatically you decide yourself.
Do the invoices reach my accounting?
Yes, as an accounting batch in DATEV format (the German accounting standard). You set adviser and client number, accounts and contra accounts once, and after that every export goes out the way your accountant expects it. Exports for other accounting systems are planned.
Can I record payments and discounts in alluvo?
Yes. Payments, early-payment discounts, credit notes and refunds sit as records on the invoice. How much may be written off is limited by a value you set.
What does Invoicing cost?
Invoicing costs nothing extra. It comes with all the other modules in the one price per employee on assignment per month, which the Price section shows. You can work out your monthly amount in the calculator on the pricing page.
Seeing is easier than reading.
Start for free, or book 20 minutes: we show you Invoicing on real workflows.