--- title: Time tracking for staffing with employee app — alluvo description: Time tracking for staffing: employees record hours in the app, your client approves them. Working-time account, vacation and sick notices in the same system. url: https://alluvo.ai/en/product/time-tracking --- 1. [Product](https://alluvo.ai/en/product) 2. People & Time # Time tracking for staffing that happens on the assignment. Your employees record their hours in the employee app or upload the signed timesheet as a photo, and your client approves them, with a deadline and reminder. Time tracking for staffing hangs in alluvo on employee record, working-time account and assignment. Sick notices, vacation requests and expenses come from the same app. [Start for free](https://app.alluvo.ai/register?lang=en&market=en&utm_source=website&utm_medium=market&utm_campaign=en) Get to know alluvo Module alluvo People & Time **Hours** by app or photo **Sick notice** from the employee app **Approval** with deadline and reminder **Apps** 5 **Funktionen** 34 **Included in** alluvo, with all modules Ein Datenmodell Part of alluvo, with the same data as every other module. From everyday work ## Three scenes from the HR office. The first begins at six. 1. Mit alluvo 01 ### The sick notice comes from the app. Your employee reports sick in the employee app and requests vacation there too. When a doctor's certificate is due is stored as a rule in the system, and the absence sits on the employee record. A thing of the past ### The sick notice arrives at six. *On the voicemail.* Shortly after six an employee calls in sick, by call, text or voice message. Whoever hears it first writes it on a slip of paper, and the doctor's certificate arrives days later by post. **The consequence**The shift at the client stays empty until scheduling hears about it at nine. The client notices before you do. 2. Mit alluvo 02 ### The hours are recorded before the month ends. Your employees record their times in the app or upload the signed timesheet as a photo or PDF. The hours flow into the working-time account, and for approval by the client there are deadlines, reminders and an escalation step. A thing of the past ### The timesheets arrive at month end. *One is always missing.* At month end the timesheets lie on the desk as paper, photo and fax. Someone retypes them, calls the client about the missing signature and looks for the slip the employee supposedly handed in. **The consequence**Without hours there is no invoice, and your money arrives a month later. If the records are missing in an inspection, a fine can come on top.[1] 3. Mit alluvo 03 ### The employee sees it themselves. The employee app shows assignments, vacation account, working-time account and an estimate for the next salary. What is missing there they ask the knowledge base or the chat, and they maintain a new address themselves. A thing of the past ### The employee asks about their vacation. *For the third time this week.* How many vacation days do I have left, what is my hours balance, where am I assigned next week? Every question is a call, and every answer someone in the office pieces together from two programs. **The consequence**Scheduling is on the phone instead of scheduling. And whoever never gets a quick answer moves on to the next staffing agency. Apps in the module ## 5 Apps. One record. Book the module and you get every app in it. They all work on the same client, the same employee and the same assignment, so nobody has to transfer anything between them. - ### [Employee app](https://alluvo.ai/en/apps/mitarbeiter-app) One app. The whole employment relationship. - Today view, assignments, shift plan, working time account, vacation account and an estimate for the next pay. - Sick note, vacation request, timesheet, expenses, academy, knowledge base, all from the same app. - Runs in the browser, installable without an app store, and also when there is no network on assignment. To the app - ### [Time tracking](https://alluvo.ai/en/apps/digitaler-stundenzettel) Hours that are already checked when you need them. - Recorded times flow into the working time account, not into a second spreadsheet. - Client approval has deadlines, reminders and an escalation level. - Your rules are set once, and then apply to every assignment. To the app - ### [Absences](https://alluvo.ai/en/apps/urlaubsverwaltung) Sick reports without a call. Leave without a slip of paper. - Requesting leave and reporting sick works from the app, not by phone. - When a medical certificate is due is a rule, not something in dispatch's head. - Request deadlines apply equally to everyone because they are in the system. To the app - ### [Reimbursements](https://alluvo.ai/en/apps/spesenabrechnung) Expenses that no longer need the trip to the office. - Employees submit themselves; you define which types there are. - Mileage allowance (tax-free rates under § 9 EStG in Germany): set once, calculated everywhere. - Commuting-distance allowance per shift, if you pay it. To the app - ### [Company bike leasing](https://alluvo.ai/en/apps#app-bike-leasing) Manage company bike leases per employee: framework agreements, individual leases, handover, end of term and exit. To the app What you get ## What is in the module. Every line appears like this in the price catalog of alluvo, and each one is included in the price per employee on assignment. What that costs is further down in the Price section. ### Employee records - Absences Configure absence request and medical certificate rules. - Company bike leasing Manage company bike leases per employee: framework agreements, individual leases, handover, end of term and exit. - Public API for employees ### Time & absence - Time tracking Time recording rules, working time account and the hours approval workflow. - Hours Approval Deadlines, reminders and escalation for client approval of recorded hours. - Reimbursements Configure payout methods, mileage rate, and employee submission rights. - Bundled travel-expense statements Generate bundled travel-expense statements for a period. - Approver Employees name an internal approver before submitting. - Receipt Assistant Receipt-first review screen for expense submissions in the app. ### Employee app - Employee app for your workforce App name, welcome text and feature set of the employee app. - Time tracking Employees track and view their working hours in the app. - Timesheet Upload Employees upload signed timesheets as a photo or PDF. - Assignments Employees see their current and upcoming assignments in the app. - Shift planning Employees submit their availability for the shift plan. - Shift Plan Upload Employees see an uploaded shift plan document. - Profile Management Employees manage their own master data in the app. - Knowledge base Employees browse the knowledge base in the app. - News Employees see company news in the app. - Chat Employees chat with support directly in the app. - Tickets Employees create and track support tickets in the app. - Reimbursements Employees submit expenses and travel costs in the app. - Absences Employees request vacation and report sick leave in the app. - Payslips Employees see their payslips in the app. - Assignment Feedback Employees give feedback on their assignment. - Referral programme Employees refer people they know through the app. - Vacation Account Employees see their vacation account balance in the app. - Working Time Account Employees see their working time account in the app. - Salary Estimate Employees see an estimate of their next salary in the app. - Working Time Ranges Employees see their planned working time ranges in the app. - Checklists Onboarding, offboarding and assignment checklists for employees and vehicles. - Your own domain for the employee app ### Fleet & equipment - Manage vehicles & equipment Vehicle fleet management: usage notes for employees, mileage requests and driving licence checks. - Licences & inspections Recurring driving licence verification with a pool of internal checkers. - Devices, tools & keys Devices, hardware, equipment and keys: who holds what, and when it comes back. AI in the module ## Say it to alluvo. With the [alluvo operator](https://alluvo.ai/en/operator), Claude or ChatGPT does the work in this module at your word, with your permissions and in your data. Somebody types these sentences exactly as they are written here. - „Record the sick leave for Ms Aydin.“ **Record an absence** · Enter sick leave, vacation and unpaid absence, file the medical certificate, and check the remaining vacation beforehand. - „Which timesheets are waiting for approval?“ **Timesheet approvals** · Review, approve, withdraw and correct submitted hours, including partial approval when only one day is disputed. - „Onboard the new care assistant.“ **Onboard a new employee** · Send the personnel questionnaire, transfer the answers into the master data, set up bank details and emergency contact, and give access to the employee app. - „Which expenses are waiting for approval?“ **Receipts and travel expenses** · Submit, reconcile, review, approve or reject receipts and mark them as paid, including as a bundled travel expense statement. - „Ask them what happened that day.“ **Message an employee** · A message to an employee, through the employee app or by email, in the form of address stored for them. The reply comes back as a case. How it fits together ## One module. The same data as all the others. People & Time is not a separate program next to the others. It works on the same data model, and you notice it at the handovers. - [Staffing & Contracts Your employee sees the assignments from the shift plan in the app, and the hours they record there are approved by your client in the portal.](https://alluvo.ai/en/product/scheduling) - [Payroll Recorded hours and absences are the basis for salary, and the payslip then sits in the same app.](https://alluvo.ai/en/product/payroll) - [Invoicing Approved hours flow into the billing run without anyone retyping them.](https://alluvo.ai/en/product/invoicing) - [Recruiting Through the referral programme in the app your employees bring acquaintances along as applicants.](https://alluvo.ai/en/product/applicant-management) Price ## One price. All modules. People & Time is included, together with all the other modules. You pay per employee on assignment, no matter how many modules you use. €69[2] per employee on assignment and month **€55** with annual payment **Free** Employees on the bench, candidates and users [Calculate the price for your business](https://alluvo.ai/en/pricing#rechner) - [Sales](https://alluvo.ai/en/product/crm) - [Recruiting](https://alluvo.ai/en/product/applicant-management) - [Staffing & Contracts](https://alluvo.ai/en/product/scheduling) - [People & Time this page](https://alluvo.ai/en/product/time-tracking) - [Payroll](https://alluvo.ai/en/product/payroll) - [Invoicing](https://alluvo.ai/en/product/invoicing) - [Controlling](https://alluvo.ai/en/product/controlling) - [Service & Inbox](https://alluvo.ai/en/product/ticketing) Questions ## Questions about time tracking in staffing. **How do temporary workers record their hours in alluvo?** In the employee app, against the respective assignment. Whoever has a timesheet signed at the client uploads it as a photo or PDF. Both land in the employee's working-time account. **How does the client approve the hours?** In the client portal. For approval you set deadlines, reminders and an escalation step. If only one day is disputed, the rest can already be approved. **Do my employees need an app from the app store?** No. The employee app runs in the browser and can be installed without an app store, also for assignments without network. Which tiles appear is up to you, down to the individual person. **Is there a working-time account?** Yes. Recorded times flow straight into the working-time account, and your employee sees their balance in the app. You set the time-tracking rules once, and then they apply to every assignment. **What belongs to the module besides time tracking?** The employee record, absences with certificate rules, reimbursements with mileage allowance and the employee app. Plus the fleet with recurring driving licence checks. **What does People & Time cost?** People & Time costs nothing extra. It comes with all the other modules in the one price per employee on assignment per month, which the Price section shows. You can work out your monthly amount in the [calculator on the pricing page](https://alluvo.ai/en/pricing#rechner). ## Seeing is easier than reading. Start for free, or book 20 minutes: we show you People & Time on real workflows. [Start for free](https://app.alluvo.ai/register?lang=en&market=en&utm_source=website&utm_medium=market&utm_campaign=en) [See all modules](https://alluvo.ai/en/product) ## Footnotes 1. § 16 (2) and § 22 (1) no. 9, (2) ArbZG (Germany). Working time beyond eight hours on a working day must be recorded and kept for at least two years; the fine can reach €30,000. ↩ 2. One price per employee on assignment and month, all modules included. All amounts exclude VAT. Everything else is on the [pricing page](https://alluvo.ai/en/pricing). ↩