--- title: Leave management and sick reporting for staffing — alluvo description: Leave management for staffing: leave requests and sick reports from the app, rules for medical certificates and request deadlines, remaining leave checked before every booking. url: https://alluvo.ai/en/apps/urlaubsverwaltung --- 1. [Apps](https://alluvo.ai/en/apps) 2. [People & Time](https://alluvo.ai/en/product/time-tracking) 3. Absences # Leave management and sick reporting without a call. Shortly after six the company phone rings, and the day already has a hole. With leave management in alluvo, your employees request leave and report sick in the app, and the photo of the certificate lands in the personnel file. When a certificate is due and how early a request must come is a rule in the system. [Start for free](https://app.alluvo.ai/register?lang=en&market=en&utm_source=website&utm_medium=market&utm_campaign=en) Get to know alluvo App alluvo Absences **Module** [People & Time](https://alluvo.ai/en/product/time-tracking) **Included in** alluvo, with all modules One data model Part of alluvo, with the same data as every other app. At a glance Sick reports without a call. Leave without a slip of paper. 1. Requesting leave and reporting sick works from the app, not by phone. 2. When a medical certificate is due is a rule, not something in dispatch's head. 3. Request deadlines apply equally to everyone because they are in the system. From everyday work ## Three scenes from the absence list. The first starts at 5:48. 1. Mit alluvo 01 ### The sick report comes from the app. Your employee reports sick in the employee app, and the report sits in the same system where dispatch looks for cover. He sends the photo of the certificate along right away. A thing of the past ### The sick report arrives at 5:48 on the company phone. *The company phone is in the office.* Your employee called dutifully and left a voicemail. At half past seven someone listens to it, and the early shift at the client already runs without him. **The consequence**The client learns of the absence from the gap in the roster. At the next need they wonder whether they can rely on you. 2. Mit alluvo 02 ### The certificate rule is in the system. From when a medical certificate is due, you set in alluvo as a rule. It applies to every sick report, no matter who is handling it. A thing of the past ### From when a certificate is due, one colleague knows. *She is out today.* From which day of illness you ask for a certificate, you set at some point. It is only queried when payroll comes round. **The consequence**You pay continued remuneration for days without proof, although you could have withheld payment until then.[1] 3. Mit alluvo 03 ### The request comes from the app, with a deadline. Your employee requests leave in the app and sees their leave balance there. Request deadlines are a rule in the system, and the "record absence" skill checks remaining leave before every booking. A thing of the past ### The leave request is in the dispatcher's tray. *She is on leave herself.* Three weeks in August, requested on paper, without a look at remaining leave. When the request is found, the flight is booked and the assignment at the client fully planned. **The consequence**Either the client lacks a worker for three weeks, or you argue with your employee about a leave he thought was approved. AI in the app ## Say it to alluvo. With the [alluvo operator](https://alluvo.ai/en/operator), Claude or ChatGPT does the work in this app at your word, with your permissions and in your data. Somebody types these sentences exactly as they are written here. - „Record the sick leave for Ms Aydin.“ **Record an absence** · Enter sick leave, vacation and unpaid absence, file the medical certificate, and check the remaining vacation beforehand. - „Give me the dispatch overview for this week.“ **Coordinate staffing operations** · Utilisation, assignments ending, open demands, gaps in the shift plan and the backlog of hours, in one overview. - „Ask them what happened that day.“ **Message an employee** · A message to an employee, through the employee app or by email, in the form of address stored for them. The reply comes back as a case. In the same module ## People & Time. The same data. The personnel file and everything that hangs on it every day: time, absences, expenses, and the app in which your employees take care of it themselves. [More about the module](https://alluvo.ai/en/product/time-tracking) - ### [Employee app](https://alluvo.ai/en/apps/mitarbeiter-app) One app. The whole employment relationship. - Today view, assignments, shift plan, working time account, vacation account and an estimate for the next pay. - Sick note, vacation request, timesheet, expenses, academy, knowledge base, all from the same app. - Runs in the browser, installable without an app store, and also when there is no network on assignment. To the app - ### [Time tracking](https://alluvo.ai/en/apps/digitaler-stundenzettel) Hours that are already checked when you need them. - Recorded times flow into the working time account, not into a second spreadsheet. - Client approval has deadlines, reminders and an escalation level. - Your rules are set once, and then apply to every assignment. To the app - ### [Reimbursements](https://alluvo.ai/en/apps/spesenabrechnung) Expenses that no longer need the trip to the office. - Employees submit themselves; you define which types there are. - Mileage allowance (tax-free rates under § 9 EStG in Germany): set once, calculated everywhere. - Commuting-distance allowance per shift, if you pay it. To the app Price ## One price. All modules. Absences is included, together with all the other modules. You pay per employee on assignment, no matter how many modules you use. €69[2] per employee on assignment and month **€55** with annual payment **Free** Employees on the bench, candidates and users [Calculate the price for your business](https://alluvo.ai/en/pricing#rechner) - [Sales](https://alluvo.ai/en/product/crm) - [Recruiting](https://alluvo.ai/en/product/applicant-management) - [Staffing & Contracts](https://alluvo.ai/en/product/scheduling) - [People & Time with Absences](https://alluvo.ai/en/product/time-tracking) - [Payroll](https://alluvo.ai/en/product/payroll) - [Invoicing](https://alluvo.ai/en/product/invoicing) - [Controlling](https://alluvo.ai/en/product/controlling) - [Service & Inbox](https://alluvo.ai/en/product/ticketing) Questions ## Questions about leave management. **How do my employees request leave?** In the employee app. There they also see their leave balance before they submit the request. **Can employees report sick in the app?** Yes. The sick report goes from the app into the system, and the photo of the medical certificate goes into the digital personnel file. **Which rules can I set for absences?** Request deadlines for leave and the point from which a medical certificate is due. Both are set once in the system and apply to everyone equally. **Are there reports on absences?** Yes, extended absence and time reports belong to the module and are included in the price per employee on assignment. ## Seeing is easier than reading. Start for free, or book 20 minutes: we show you Absences on real workflows. [Start for free](https://app.alluvo.ai/register?lang=en&market=en&utm_source=website&utm_medium=market&utm_campaign=en) [See all apps](https://alluvo.ai/en/apps) ## Footnotes 1. Section 5 (1) sentences 2 and 3 and section 7 (1) no. 1 EntgFG (German law today). If incapacity lasts longer than three calendar days, it must be proven on the following working day; you may ask for proof earlier. For statutorily insured employees you retrieve the electronic certificate under section 5 (1a) EntgFG. ↩ 2. One price per employee on assignment and month; it includes all modules and therefore every app. All amounts plus VAT. Everything else is on the [pricing page](https://alluvo.ai/en/pricing). ↩